imswimmer328 wrote:
Please forgive my ignorance, but what's the sunshine policy? I've read this thread and done a little research, but am still not sure what that refers to.
The current policy is
Quote:
ARTICLE XXII - Sunshine Policy
USA Triathlon believes that prompt and complete disclosure to the membership and the public at large of a wide variety of information on USA Triathlon decisions and activities is a critical feature of good governance. Accordingly, the following is provided:
Section 1. Minutes of Board Meetings. (a) Minutes of a board meeting shall be prepared, distributed, amended, and approved within 30 calendar days from the date of the meeting. (b) The minutes of any board meeting shall include a fair summary of all matters discussed in the meeting, the text of any resolution submitted to a vote, a fair summary of all discussion on said resolution, and a list of how each member voted on said resolution. (c) The approved minutes of a meeting should be posted prominently and in their entirety to USA Triathlon’s website within 40 days of the meeting. 75 USA Triathlon Amended Bylaws, April 2014
Section 2. Financial Statements. (a) Detailed and audited financial statements shall be prepared on an annual basis by qualified CPA. These statements shall be more than mere summaries in broad categories; they should include sufficient detail so as to allow USA Triathlon members and the public at large to understand the financial affairs and status of USA Triathlon. (b) The detailed and audited financial statements shall be published prominently and in their entirety on USA Triathlon’s website within 10 days of their submission to USA Triathlon.
Section 3. Minutes of Committee Meetings. (a) Minutes of a committee meeting should be prepared, distributed, amended, and approved within 30 calendar days from the date of the meeting. (b) The minutes of any committee meeting shall include a fair summary of all matters discussed in the meeting, the text of any resolution submitted to a vote, a fair summary of all discussion on said resolution, and a list of how each member voted on said resolution. (c) The approved minutes of a meeting should be posted prominently and in their entirety to USA Triathlon’s website within 40 days of the meeting.
Section 4. USA Triathlon Website. 76 USA Triathlon Amended Bylaws, April 2014 Since USA Triathlon’s website offers a unique opportunity for timely, indepth, and cost- effective communication with the membership and the public at large, USA Triathlon’s goal shall be to use the website to its fullest potential to promote the goal of open and robust communication with all interested parties. This effort shall include, but not be limited to, the creation of a forum for submission of suggestions, inquiries, and opinions.
Section 5. Freedom of Information. If an annual member in good standing with USA Triathlon files a written request for a corporate record that is not already available to members and the public at large, the corporate record shall be prominently posted on USA Triathlon’s website within seven days of the receipt of the written request. Additionally, the member requesting said corporate record shall be promptly notified in writing of the date and place of the posting. Documents that are voluminous, personal communications, privileged, attorney work product, shall be exempt from the requirements of this section if and only if it contains information the release of which would violate a specific law or regulation of a controlling governmental entity.
Everything after the first sentence would be deleted. The new policy would be
Quote:
USA Triathlon believes that prompt and complete disclosure to the membership and the public at large of a wide variety of information on USA Triathlon decisions and activities is a critical feature of good governance.