I’ve done a search on this forum and can’t find an answer to my question. Perhaps this was discussed at an earlier date that is not listed, or through an article on the web sight…my apologizes if this post is redundant.
What I’m curious about is: exactly how do race directors use the entry fees submitted to them? Are there any Race Directors out there willing to provide a breakdown (i.e. 50% insurance, 25% operating costs, etc…)? This question intrigues me because of posts concerning “responsibilities” (which is another subject)…but what is it, as a race participant, is one paying for exactly?
I understand that there are race organizations that operate under the premise of non-profit, and those that operate for profit (which I have no complaint against someone operating a business and trying to “make a living”). However, if a bunch of people gather together and do a “race” on their own accord, then what is the difference (obviously other than the money aspect)? I do have an opinion, regarding what I feel entry fees should at least pay for (i.e. safety, security, support). But, perhaps my opinion is assuming too much?!
Maybe if people were aware how there money is being used, there would be a better understanding between race organizers and participants…and the expectations both parties have of each other.
i don’t know the answer to your question. but here is a thought: at your next race take a long look around at the closed roads, the volunteers coordinated into place, the water issues, the secured venue, the USAT sanction, aide stations, emergency services, pre event expo and post race food, timing services, etc etc. now, imagine the existing RD walking up to you and handing over the reins for next year’s event to you, standing there in your running shoes - he/she is out, and you are in. yeah, you are busy - so was he/she. better start today ! how much would you charge for your time/effort/logistics/supplies/etc etc ??
My slant on Race Directors and promoters is that they are selling an entertainment product. The better the product, the more they should make. For a nice quality local triathlon I feel $45-55 dollars is reasonable since they are providing basically 4-5 hours total entertainment. Viewed that way the cost is about double the cost of a movie ticket (dollars for minutes of entertainment). For a more “exotic” destination race with a few unique features such as Alcatraz or St. Croix I expect to pay substantially more. Race Directors need to be able to make a good living or there is no reason for them to produce quality events. I’m willing to pay for that quality if its there.
To add to Marlin’s list: swim bouys and bike racks (either rent or initially buy); permits (for example, Escape from Alcatraz has to deal with the City of SF, the County of SF, the National Park Service, whatever agency covers the bay; all have separate permits/requirements); race specific items: rental of the boats for Alcatraz, rental of the buses for Vineman/Wildflower; police overtime; awards; advertising; website costs, all your semi-permanent signage. There is more, but I can’t remember off the top of my head. The race rollout manual for Alcatraz is about an inch thick and very detailed.
When people start complaining about race organization, I tell them–go and actually volunteer at a race and see first hand what it takes to put one on. You’d be amazed.
I volunteered to help with a local race for the first time last summer. I was one of the organizers and handled everything with the bike course. The whole thing was a huge eye-opener. There is so much that goes into these races that most of us never get involved with. The insurance costs and donations to the volunteer service organizations are two of the biggest things. And you need to try to turn at least a small profit every year so you can re-invest in the race and buy things to keep the race going – buoys, cones, paint, tents, tarps, etc.
It probably goes without saying, but every triathlete should volunteer at least once for a race. You’ll get a whole new appreciation for the events that you participate in.
The intent of my question is one of a general sense. My aim is not to slant a view towards athlete, nor race director. On a personal note…I’ve spent money on entry fees for events that I never started (I chose so because I questioned the safety/organization of the event). Some events I’ve returned to, others I learned my lesson and moved-on.
Here’s a bit on background on my part (mainly involving triathlons)…I’ve only been doing tri’s since '97, but have seen alot of changes take place (generally for the better). It’s amazing when one just looks at the technology side of things (i.e. chip timing, equipment, etc…). Also, I’ve participated in Sprints to Ironman distance events…so I’ve seen several types of logistical puzzles that both race director and athlete, needed to contend with.
Prior to '97 I volunteered at several tri’s and running events (it opened my eyes to a whole new lifestyle). I think I learned alot about how difficult it can be from a race director’s side to hold an event (i.e. permitts, permitts an more permitts, and don’t forget just being able organize a thousand “little things” into one enjoyable time for all…if it goes right you’re a hero…if not…you’re the world’s punching bag). However as a participant, I can also understand an athlete’s view too of event expectations (i.e. will there be at least some water to drink…I’ve seen events “run-out” even though it was clearly stated that it was provided and there was knowledge of how many participants were involved).
Without some common ground to agree upon (athlete vs. race director/promoter), I think the whole idea of sporting events would seem as a diversion of time and money for both parties. Perhaps I should rephrase and ask: “are there any common things that a Race Director/Promoter and athlete should expect of each other?” It would be interesting to see what both parties have to say.